Benefits - eXadox MSO

Standardizes file naming within the Microsoft Office Suite

Once the file naming structures are decided upon, all staff will be able to adhere to a standard file naming policy to name the company files directly from within MS Office Word, Excel and PowerPoint.

Removes the guesswork out of proper file naming

File names are often assigned arbitrarily with insufficient information to be of value to other team members and sometimes to the individual himself. Controlled structured file naming helps eliminate improper or inadequate file naming.

Operations continuity in case of staff transfer or turnover

When a staff member leaves, someone else is left with the burden of taking over the documents. This task can be easier if everyone adheres to the same file naming standard.

Immediate identification of content via data-rich file name

Documents with file names that contain precise info are more readily identified thus reducing the effort of locating a specific file.

Efficient document access from designated disk repository

Specific departmental/workgroup documents can be easily and instantly located because they are stored at pre-assigned location based on the profile definition.

Increased productivity and reduced operating costs

Being able to locate the correct document in a timely manner without having to open and verify the content of multiple files increases operation efficiency and productivity.

Facilitates better document sharing between staff

Because all documents can easily be located and specifically identified, staff members are more likely to refer to or rework existing documents prepared by others.

Cost-effective no fuss document management

Because this tool implicitly helps everyone access and manage their documents it can complement or minimize the need of deploying a complex and costly document management system.